Listen to show #160 – How To Organize Paper So You Can Find What You Need.
Catching up by reading Step #1 – The Inbox. Video included in the post.
Now that you have your inbox established you MUST process the paper in it. This is absolutely necessary! (duh!)
While processing your paper there are two things (secrets!) that will be key in helping you to be successful.
- Process paper daily. By dealing with your paper daily you will strengthen your decision-making ability. Papers tend to pile when you delay making a decision about what to do with them. Don’t put off dealing with each paper on a regular basis. Climbing a mountain is much harder and more overwhelming than walking over a little mound. Processing a 1-inch pile of paper is 100 times easier than staring at a foot and a half pile of paper overflowing the sides of your inbox.
- Stand up when processing your paper. Do not gather all your paper and sit on the couch or your bed. Pretty soon you’ll have piles all around you and then you’ll get distracted and eventually have to gather all the piles together to start over. Standing up and focusing on this task alone is key!
Next, we’ve created a printable with 3 questions for you to download for free. Tape it inside the lid of your inbox (or somewhere close by) so you can refer to it daily.
The three questions that you need to ask when processing paper are:
1. How can I get rid of this paper?
Either trash it, recycle it, shred it, give it to others, etc. This is your goal in life – GET RID OF THE PAPER! Less paper = less decisions. Less decisions = easier life!
2. How can I get this done on time?
If you can do it in 2 minutes or less do it right now. That is one reason you are standing. Move fast. Focus. Get things done. Enter the dates on your calendar and get rid of the paper. Write a check and mail the bill. RSVP right now. File the receipt now. If you cannot do it in 2 minutes or less then file it using your action file. We’ll discuss the action file in steps 3, 4 and 5.
3. How can I find this when I need it?
Use the action file for temporary papers and use the file cabinet for permanent or long term papers.
Watch the video: Step #2 – Processing the Inbox Using 3 Questions and 2 Secrets
Links mentioned in the video: