There are certain hanging files I cannot live without. I often wonder what other people do with the items that I drop into these files. These 6 files help keep our paper organized more than any of the others!
Each member of my family has their own hanging file. In our family there are 6 people (thus the post title of 6). These files are used more than any other file in my file drawer.
What do I keep in my family member’s files?
Just this morning I was dealing with my email (will post on managing email another day) and printed out an incident report I received from the school nurse…
My daughter hit her front tooth on the back of a girl’s head playing dodge ball in May. Her (permanent!) tooth proceeded to turn gray and as a result she has had a root canal AND internal bleaching.
Our dental insurance will pay for a lot of the procedures but did not pay for the office visit of the specialist, 20% of the root canal or the internal bleaching. As a result we are filing the remaining amounts with our medical insurance. The school nurse sent us her incident report so we have proof of the accident.
Now that I have this report printed what should I do with it? I put it in my daughter’s file. When I go to file the claim I will know just where to look for it.
What would you do with it so you could find it when you needed it? Do you have a solution set up right now? If not get hanging files – one for each member of your family – label them, and place them in the front of your file drawer or in a desktop file bin.
Here are mine. Yep, now you know my family’s names in chronological order! Notice there are 7 files though because I have one for our dog. I guess I should’ve named the post 7 Files I Can’t Live Without.
My kids need to keep track of their volunteer hours so I drop the form into each of their files. They know just where to find them.
My kids need physicals for school sports. We make a copy and keep it in their file. When their sport starts they grab it out of their file and turn it it.
At the beginning of the year they store their school info in their file. The schedule doesn’t lay around the house. It goes in their file and they grab it as needed.
When they were little and losing teeth we had this cute form where we could write the date on each tooth as it fell out. This form was kept in their file. As our family grew and I got busier our fourth child has two lost teeth recorded!!! We threw her form out this year…realizing some information isn’t that important. At least I knew where to find the form at the time.
Their sports roster is kept in their file. If I need to call the coach I have the info right there.
Our glasses/contact prescriptions are kept in each of our files. I am going to order glasses and I can just grab it right out of the file. I don’t have to dig around piles of paper. I don’t even have to get up out of my chair!
My son got his driver’s permit recently. Guess where the info is? Yep, in his file!
High school diploma information (just the bare minimum) is kept in my high schoolers’ files.
The gold passes for the amusement park memberships are kept in these files.
Their little blue vaccination cards are kept in their files. I pull them out for doctor’s visits and make copies if needed for school.
In my file I have a few special cards and notes that people have written me, a book mark that our book club made that includes all the books we’ve read and our contact information, a few medical papers that I want to keep track of, my spiritual gifts test results, my credit report, a friend’s Christmas card that I wanted to keep so I can copy the idea for next year (I love copying!), the combination lock info for our swim teams storage unit (because where else would I remember to find that??), etc.
I just looked in my husband’s file and he has a few of the same things as me plus the new TV receipt, the water pressure reducing valve installation instructions with the date he and his dad installed it (?), his atomic clock instructions, and the personal property tax receipts because he needs to find them to title the cars. Interesting.
Zoey, our dog, has her vaccination record, vet receipts, a picture of her as a puppy plus a little packet of info from when we first got her which includes this hand written record about her first day with us…
peed 7:30 – MU got beat BAD (Big 12 Championship)
We went to bed @ 11:00. She cried. Zoey woke up @ 2:00. Chad took her out and she pooped and peed.
Chad covered her crate with his insulated jacket. At 6:00 he woke up worried she would suffocate. He got up @ 6:30 – she peed. Then cried in the crate.
Bridget woke up and ran down and got her out and stayed up with her. Courtney heard and got up with her, too.
8:00 I got some new warm soggy food. She ate more and played a lot. She started biting on the rug and cardboard under her food. 8:30 we took her out and she pooped and peed!!! We cleaned it up with a bag. She bounced up the stairs and ran in the house!
We are timing everyones turn with her. [So kids don’t fight over her]
Kris [my sister] called my cell at 11:45 last night – Dad had told her we got a puppy. I had just fallen asleep. Chad asked madly, “Who in the world is calling at this hour?” I thought, “How in the world was I supposed to know?”
Haha!!! Very interesting the things that you find. That was my only recorded information of Zoey’s homecoming!
Be sure to clean out your files once a year at least. I clean these family files out at the beginning of each school year before I put new class information into them. This year I had my kids go through their files to see what they could get rid of.
Hope these examples are helpful and you see the value of this type of file.
It helps teach my kid’s how to stay organized. I often tell them to look in their file when they need something or put it in their file when they are wondering where to put something important.
Do you have another system that works for you? Or will you be making YOUR family files this week?